Harvest Festival

specialty food exhibitors

IMPORTANT

We do not allow reps in our Specialty Food category. To be considered as an exhibitor, you must completely fill out the Food Questionnaire and submit it at the time of application if you are a new exhibitor. The product must be your original recipe, and you must be present at the show. TFF Applications will be posted on the website and emailed on June 1st. ALL SHOWS applications are due by August 1st.

BOOTH SPECIFICS

All standard booths (10' x 10' and larger) include a back wall and 500 watts of power. Side drape is mandatory and is the exhibitor's responsibility. Additionally, 10'x6' booths come with back drape, side drape, and 500 watts of power, but be aware that there are a limited number of these booths available. If you plan to use high-powered appliances like microwaves, griddles, hot plates, or refrigerators that exceed the allotted power, you will need to order more. As part of your exhibitor application, please ensure to complete the food questionnaire to help us understand your specialty food needs.

APPLICATION SPECIFICS

Before submitting your exhibitor application, please familiarize yourself with the booth layout, booth size, and what is included in your booth price. Specialty food exhibitors must provide all necessary documentation to obtain a Health Permit, including a completed food questionnaire. These documents will be submitted directly to Harvest Festival® as requested, and we will secure your permit for you. If you miss the submission deadline, a late fee will apply, and you may risk removal from the show. It’s essential that all products, shelving, and signage fit completely within your booth space and do not extend into the aisle. A signed and initialed contract, along with a non-refundable booth deposit, is necessary for acceptance. Note that the deposit will not be charged until you are accepted, but once accepted, our contract is binding, and cancellations are not permitted. The New Exhibitor Certificate applies for your first show with us. Please be aware that categories such as Jewelry, Bath, and Specialty Foods are limited, and once full, we will place you on a waiting list. If you fall into one of these categories, we encourage you to apply early to be considered.

WHAT ELSE IS INCLUDED?

Additional benefits include 4 FREE VIP passes for each show you participate in, along with a discounted rate for additional ticket purchases. These tickets are valid for two years and can be shared with family, friends, or your best shoppers! You will gain access to an average of over 10,000 potential customers who come with that shop 'til you drop attitude. Additionally, your exhibitor application will ensure inclusion in e-Blasts and social media posts, further promoting your specialty food offerings. Don't forget to complete the food questionnaire to enhance your participation!

APPLICATION/FORMS

All exhibitors—both returning and new—must complete and submit the online exhibitor application. New exhibitors are also required to complete a Jury Sheet, submit at least 7 photos of their products and workshop area, and pay the $50 Application Deposit as part of the application process. The application cannot be submitted unless all required sections are fully completed and the Application Deposit has been paid.

Returning Exhibitors: Payment is required at the time of application. Returning exhibitors may choose to pay the full booth fee upfront or submit a 30% non-refundable deposit, with the remaining balance divided as follows: • Applications submitted through April 1st may split the remaining balance into three payments • Applications submitted April 2nd - May 15th may split the remaining balance into two payments • Applications submitted May 16th - June 15th may split the remaining balance into one remaining payment.

Returning exhibitors who complete their application by 11:59 PM on January 15th will receive 10% off their total invoice.

New Exhibitors: A $50 Application Deposit is required at the time of application. If accepted, the full $50 Application Deposit will be credited toward booth fees. If the application is not accepted, the deposit will be refunded. If an exhibitor is accepted but does not complete payment for their booth space, the $50 Application Deposit will be forfeited.

Upon approval, exhibitors will receive an invoice reflecting the $50 Application Deposit credit and any applicable New Exhibitor discount. The remaining booth balance is due in full upon acceptance and will be processed according to the payment preference selected in the application. For any show within 30 days of the application date, payment by credit card is required and is subject to the applicable 3% processing fee.

After July 1st, full booth fees are due at the time of application or acceptance. Applications will not be accepted without full payment after this date. July 1st is not an application deadline; booth spaces will continue to be sold until the show is full. This date solely marks the end of deposit and payment plan availability.

After August 1, ACH Bank Transfer will only be accepted for shows that are more than 30 days from the application date. For any show within 30 days of the application date, payment by credit card is required. All credit card payments are subject to a 3% processing fee.

All applications must be submitted electronically; hard copy or paper applications will not be accepted. Accepted payment methods include: • Credit card or ACH for both pay-in-full • Credit card or ACH for payment plans. • Zelle is accepted for pay-in-full payments only and must be received within 24 hours of submission. • Checks are not accepted for any reason.

Deposits (30% of booth total) are NON-REFUNDABLE. Exhibitors completing a food questionnaire may gain additional insights into specialty food requirements.